How to Join

The SGMP online membership application can be found at: http://www.sgmp.org/assoc_subscribe.asp

Please note, interested Suppliers are required to have a Meeting Planner or Contract planner match (join with you) in order to join tSGMP. 

How to Join as a Planner

Planner applicants may join on their own at any time by clicking the Join button at the top of the page from this link: http://www.sgmp.org/join_planner and selecting New Government Planner or New Contract Planner as the Membership Option.

The preferred and most efficient way for planners to join SGMP is to sign up using the online system. Staff will normally review and respond to you within two business days of receipt. If your application is approved, you will receive an email with an invoice for your dues payment, which you can then go back online to process. If it is not approved, you will be notified as to why that determination was made (it may include a request for clarification). Your membership is not confirmed and official until SGMP sends you an email that confirms the processing of your dues payment, which represents the start of your membership term. 

If a paper application is needed, contact membership@sgmp.org and one will be sent to you. Chapter representatives may accept an application on your behalf at chapter events and will forward it to SGMP headquarters within 15 days. If you cannot pay online, checks are also accepted. Please do not email your credit card information.

Planner applicants may join on their own at any time. Supplier applicants can only join SGMP when they submit an application references a planner "match" application. If you are electing to join with a supplier, please make sure that supplier's name and company name are noted in the space provided on the application at the time you submit it to SGMP headquarters.

There are two planner membership categories — Government Planner and Contract Planner — which are defined below. If you or your organization collect commission, then you must join as an Associate Supplier (go to How to Join as a Supplier now).

GOVERNMENT PLANNER — $55
Individuals who are employed by federal, state, or local governments who have the responsibility for planning or implementing any type of meeting — on a full- or part-time basis — as part of their official duties. [Employees of military and quasi-government organizations or associations where a majority of their membership is comprised of government employees may also qualify.]

CONTRACT PLANNER — $140
Individuals, organizations or companies operating under contract to (and receiving payments directly from) government agencies to assist in the planning or implementing of any type of meeting. [Contract planner members must not work for an organization that receives commission from suppliers.]

How to Join as a Supplier

Thank you, in advance, for your attention to this important information regarding all of the rules for submitting a complete and accurate supplier membership application package that will be processed in our membership system instead of being returned to you.

Supplier applicants (unless otherwise specified, "supplier" herein refers to the supplier and associate supplier categories) may join by clicking on the Join button at the top of the page from this link: http://www.sgmp.org/join_supplier.

The preferred and most efficient way for suppliers to join SGMP is to sign up using the online system. Staff will normally review and respond to you within two business days of receipt. If your application is approved, you will receive an email with an invoice for your dues payment, which you can then go back online to process. If it is not approved, you will be notified as to why that determination was made. Your membership is not confirmed and official until SGMP sends you an email that confirms the processing of your dues payment, which represents the start of your membership term. In order for a supplier application to be approved, it must meet the criteria outlined below. 

If a paper application is needed, contact membership@sgmp.org and one will be sent to you. Chapter representatives may accept an application on your behalf at chapter events and will forward it to SGMP headquarters within 15 days. If you cannot pay online, checks are also accepted. Please do not email your credit card information.

Supplier applicants can only join SGMP when they apply along with a planner "match" application. [You should know that planner applicants may join at any time on their own.] The planner match must join the same chapter as the supplier applicant.

Our policies mandate that a supplier applicant cannot join SGMP without a planner match application. The supplier membership application package MUST include the planner's name in the correct box as part of the online application. There is no deadline by which an appropriately-matched supplier application must be received by SGMP headquarters after the planner application. An inappropriately-matched supplier application will always be deemed incomplete.

It is the supplier applicant's responsibility to ensure that the applications in their supplier application package refer to one another via the "Name of Planner Match" line on the supplier application. It is the supplier applicant's sole responsibility to ensure that these two applications arrive at SGMP headquarters. The responsibility of ensuring that a thorough and accurate and timely supplier membership application package is received at SGMP headquarters does not rest with the planner match applicant, the intended chapter of the applicants, or SGMP headquarters.

Supplier applications will be processed after the planner match application is processed per the policies below. If the planner match’s application is not received at SGMP headquarters, the supplier application will not be processed and will be returned. In the case where a supplier application is returned, any corresponding planner match application will be processed (so the supplier applicant will have to find another planner match and resubmit that application).

Each of the following requirements must be met by the supplier applicant. Failure to adhere to all of these requirements will result in the immediate return of the membership material(s):

  • The payment for each membership must be included with each application (a corporate check that does NOT include either an application or a specific reference to the individual applicant's name will be returned immediately).
  • The "Name of Planner Match" field on a supplier application must include the name of its planner match applicant.
  • A supplier application must note the same chapter as its planner match application.

There are two supplier membership categories — Supplier and Associate Supplier — which are defined below.

SUPPLIER — $400
Companies or individuals who provide facilities and services to government or contract planners outside of direct assistance in the planning and implementation of meetings. [Supplier members are paid by agencies/planners. Hotels and CVBs are supplier members.]

ASSOCIATE SUPPLIER — $275
Individuals, organizations or companies being compensated through commission from suppliers. [Associate suppliers are paid by suppliers.] 

Tips for Finding a Planner Match

We recommend three sources for supplier applicants to research to find an eligible planner match. First, we recommend soliciting government professionals involved in meetings previously who have used the location or services you represent. Second, we recommend attending a local chapter meeting to network with non-member planner guests. Third, we recommend contacting the membership chair of the chapter you wish to join to see if they have any knowledge of planners interested in or intending to join that chapter.

We recommend attending a meeting along with your prospect to show them the value and benefits the organization has to offer, and for the government professional to have the opportunity to meet their peers.